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Procedure for Continued Use of Large-scale Computer System

Procedure for Continued Use of Large-scale Computer System in Academic Year 2021

Continued use of the large-scale computer system requires application for a user number, super computer system usage, and cloud system usage. If you do not apply by the deadline, you will not be able to use services of the Center starting April 1.

In the past, you would receive an application form for continued use. However, with the new system, no application form will be sent to you. Instead, you will be notified by email with information on continued use.

The application period for continued use of the large-scale computer system for academic year 2021 is listed below.

[Online or form application]

February 15, 2021 (Monday) 4pm to March 29 (Monday) 3pm

*Please note that your payment manager also need to complete the approval of your application within this period.

(1) Who can apply?

Any user whose expiration date is March 31, 2021

(2) Application method

1) Online

This method is recommended if you do not need to change the registration information or only need to make minor changes such as telephone number or source of payment.

Log in to Hokkaido University Information Initiative Center User Administration Portal(hereinafter referred to as “portal”) and perform the following steps.

fig 1

In addition, when applying online, do not forget to complete the “Payment manager’s approval.”
(However, this process is not required if you are the payment manager.)

Use the following steps to complete the payment manager’s approval.
fig 2

2) Application form

This method is recommended if you need to make complicated changes, such as changing the payment manager.

Note that depending on the change, we may contact you for confirmation.

From 2019, no application form for continued use will be sent to users.
If you wish to apply using the form, please log in to the portal as described in method 1, then use the following steps to download and print the form.

fig 3

For services such as the supercomputer and cloud, application must be made from the portal.

If you have used the form to apply for a user number, once the application is completed, you can then apply for various service from the portal.

(3) Notes on application where changes are involved
  • For online application, you can make changes to directly modifiable items using your device.
  • For items that cannot be changed online, print the PDF file and write the changes in red in the margin. You must stamp your seal when making changes to the user and person liable for payment fields. In principle, you cannot transfer your user number to another person. However, this is permitted in some cases, so use the contact information at the bottom to contact us for details.
(4) Application for continued use of specific computing resources

Supercomputer exclusive nodes and all cloud server resources are limited in quantity, so even if you apply, we may not be able to comply with your request. If that happens, we will contact you individually.

For supercomputer exclusive nodes, we will accept requests by email for those who cannot use the application for continued use form.

For details, see here.

(5) Application period

February 15, 2021 (Monday) 4pm to March 29 (Monday) 3pm

*Please note that your payment manager also need to complete the approval of your application within this period.

(6) Payment manager

The payment manager registration number (ex: u99999A) granted to the payment manager will automatically continue to the next academic year.

However, if the payment manager will change (due to retirement, relocation, etc.) in the next fiscal year, an application may be required. Use the contact information at the bottom to contact us by March 19.

(7) When continued use is not required

In this case, you do not need to do anything in particular.

For inquiries or submission of application form, contact:

Hokkaido University Information Initiative Center North Bldg.
User Reception Desk,
Kita 11-jo, Nishi 5-chome, Kita-ku, Sapporo, Hokkaido 060-0811, Japan