USER GUIDE利用案内

Procedure for Renewal Application of Large-scale Computing System in FY2026

For the procedure for renewal application of Large-scale Computing System for the fiscal year 2026, please note the following.

To continue to use Large-scale Computing System, the users need to apply for renewal of a user number and additional services.
If you do not apply by the deadline, you will not be able to use services of the Center from April.
If you do not submit a renewal application, please ensure you back up any necessary data before the service terminates at 15:00 on Thursday, March 26, 2026.

The application period for renewal of Large-scale Computing System for FY2026 is as follows.

February 17, 2026 (Tuesday) – March 26, 2026 (Thursday) 15:00

*Please note that your payment manager also needs to complete the approval of your application within this period.

The following can be applied for during this period.
・User number
The user charge is 12,000 yen for general users and 2,000 yen for students.
Also, the services available with the user charge are as follows.

* For those using HPCI/JHPCN projects: If you do not plan to use the application server, you do not need to pay the user charge. When applying to continue your billing number for additional services, please confirm whether the user charge has been paid.

additional services:
・Supercomputer
・Cloud storage (Nextcloud)

For details on other charges, please check here.

The application for renewal of Large-scale Computing System follows the below.
1. Application for renewal of user number → 2. Application for renewal of additional services
It is not uncommon to find people who apply only for 1. but not for 2. so please be careful not to forget to apply for 2., if you wish to continue using additional services.

(*) Security Export Control Procedures
To continue to use Large-scale Computing System in the following fiscal year, security export control procedures may be required if any of the following items apply to you.

・Affiliation: Outside Japan
・Nationality: Non-Japanese
・Residency: Overseas resident (defined as “non-resident” under the Foreign Exchange and Foreign Trade Law)
・Specific category: the following three items
・Specific Category 1: Person under the control of a foreign government, corporation or university by contract
・Specific Category 2: Person substantially under the control of foreign government by economic interests
・Specific Category 3: Person acting in Japan under instructions of a foreign government

Even if you have completed the procedures in the past, it may take some time to complete the procedures for the following fiscal year.

Who can apply?

Users whose expiration date is March 31, 2026
When you log in to Hokkaido University Information Initiative Center User Administration Portal(hereinafter referred to as “portal”) , only the user numbers that can be applied for renewal are displayed after the following steps.
“Renewal application” on the menu bar -> “User number renewal application for next fiscal year”.

Application method

Please apply using either 1) or 2) below.
1) Online
This procedure is recommended if you do not need to change the registration information or only need to make minor changes such as telephone number or source of payment.
Log in to the portal and perform the following steps.

In addition, when applying online, do not forget to complete the “Payment manager’s approval.” (However, this procedure is not required if you are the payment manager.)

Use the following steps to complete the payment manager’s approval.

2) Application form
This procedure is recommended if you need to make complicated changes, such as changing the payment manager.
*Depending on the change, we may contact you for confirmation.
If you wish to apply using the form, please follow the steps below to download and fill out the form, then submit it to User Reception Desk by email.

For additional services such as Supercomputer and Cloud, the users must apply online.
If you have applied for renewal of user number using the form, you will receive an email titled “Notification of Registration Completion (Hokkaido University Information Initiative Center)” when your application for a user number is approved. Then you will be able to apply to renew the additional services on the portal.

Notes on application with changes

Items that can be changed online
[For both internal and external users]
E-mail address, sub-e-mail address, telephone number, extension number, research project, expiration date, desired budget amount
[Internal users only]
Campus mail number, department and course
[External users only]
Zip code and address

For items that cannot be changed online, download a PDF file and write the changes in red ink outside the columns. You do not need to stamp your seal to the form. In principle, user numbers cannot be transferred to other persons.

Application for renewal of additional services

■ Additional services available for renewal
・Supercomputer
・Cloud Storage (Nextcloud)

Due to limited availability for the exclusive course of the supercomputer system starting in April 2026, we will accept requests during the period below.
Request period
From February 17th, 2026 (Tuesday), 14:00 to March 13th, 2026 (Friday), 12:00
If you wish to use the supercomputer system exclusive course, please submit your request within the request period.
Please check here for the renewal application process.

Payment manager

The payment manager registration number (ex: u99999A) assigned to the payment manager will be automatically continued to the next fiscal year.
However, if the payment manager for the next fiscal year will change (due to retirement, relocation, etc.), you may be required to follow the necessary procedures. Contact us at the contact information listed at the end of this page.

If you do not continue to use

You do not need to do anything.

For inquiries or submission of application form, contact:

Hokkaido University Information Initiative Center User Reception Desk,
E-mail: kyodo[at]oicte.hokudai.ac.jp